Staff Benefit Claims Procedures

The rules and regulations governing the staff benefits are stipulated in the Staff Handbook or the Human Resources Policies & Procedures which are accessible from the Human Resources Office’s web site. Payments are usually made on a reimbursement basis unless specific provision for advances has been provided in the rules and regulations. Claim procedures for individual items are as following:

Types of Claims / Procedures
APPLICATION FORMS

(required application and approval from Human Resources Office)

CLAIM FORMS

Integrated Medical Scheme
(effective 1/7/2015) 

Not Applicable

Hospitalisation & Surgical Claim Form

Secondary Dental Care Form as attached Word format / PDF form

Education Allowance

Not Applicable

Education Allowance Claim Form  (Updated in May 2022)

Passage Allowance

Passage Claim Form (Updated in May 2022)

Departure Baggage Allowance

No claim form is required.  Approved application together with receipts to be filed with Finance Office.

Private Tenancy Allowance

No claim form is required. Approved application will be sent from Human Resources Office to Finance Office directly. Payment will be made directly to the staff's bank account monthly.?Original receipts to be filed monthly to Finance Office.

Home Financing Allowance

No claim form is required. Approved application will be sent from Human Resources Office to Finance Office directly. Payment will be made directly to the staff's bank account monthly, but staff has to submit proof of mortgage payments monthly.

Short Term-Local Staff Development Programme

No claim form is required.  Page 3 of approved application together with receipts to be filed with Finance Office.

Short Term-Overseas Staff Development Programme

No claim form is required.  Page 4 of approved application together with receipts to be filed with Finance Office. 

Long Term-Staff Development Programme

Advanced payment will be made upon receipt of the approved application from the Staff Development Panel. Receipts must be submitted afterwards to avoid tax implications.

Important:  It is imperative that benefit entitlements must be confirmed by Human Resources Office (by completing the “Registration Form on Personal Data and Benefits” and filed with the Human Resources Office) and bank account details are updated in the BUniPort before a claim is made.

Monthly Payroll Dates (June 2023– June 2024)

The scheduled payroll dates for the 13 months starting June 2023 are as follows:

HSBC & Hang Seng Bank
Full-timeContracted
Part-time
 Hourly-rated
Part-time Helper
28/06/202328/06/202315/06/2023
27/07/202327/07/202314/07/2023
29/08/202329/08/202315/08/2023
27/09/202327/09/202315/09/2023
27/10/202327/10/202313/10/2023
28/11/202328/11/202315/11/2023
20/12/202327/12/202315/12/2023
29/01/202429/01/202415/01/2024
27/02/202427/02/202415/02/2024
26/03/202426/03/202415/03/2024
26/04/202426/04/202415/04/2024
29/05/202429/05/202414/05/2024
26/06/202426/06/202414/06/2024

 

Other Banks
Full-timeContracted
Part-time
 Hourly-rated
Part-time Helper
29/06/202329/06/202316/06/2023
28/07/202328/07/202317/07/2023
30/08/202330/08/202316/08/2023
28/09/202328/09/202318/09/2023
30/10/202330/10/202316/10/2023
29/11/202329/11/202316/11/2023
21/12/202328/12/202318/12/2023
30/01/202430/01/202416/01/2024
28/02/202428/02/202416/02/2024
27/03/202427/03/202418/03/2024
29/04/202429/04/202416/04/2024
30/05/202430/05/202416/05/2024
27/06/202427/06/202417/06/2024
Note:
  1. The above scheduled payroll dates do not apply to Part-time Staff of the School of Continuing Education ("SCE").
  2. The concerned staff should check with SCE separately for more information.

Electronic Copy of the salary payment advice is available from the " University Cyber Port System " on the last working date of every month.