Payroll and Related Benefits

Monthly wages are paid via bank autopay for local banks only.

All employees are required to use bank auto payment for their monthly payroll . If it is beyond the staff members’ control and he/she cannot set up a bank account, the staff member may be paid using an alternative payment method. However, the incurred bank and related charges will be borne by staff personally.

If your employment contract is over 3 months, you are requested to open a bank account in Hong Kong for receiving your salary through bank auto payment.
If your employment contract is less than 3 months, you may choose to receive an encashed cheque which will be sent to you via campus mail.

The first MPF contribution should be made on or before the 10th day after the last day of the calendar month on which the 60th day of employment falls, e.g. If the commencement day of your employment is 5th June, since your 60th day of employment falls on 3rd August, your first-time transfer of both employer and employee's contributions should be made on or before the 10th day of the month, following the end of the 60th day, on or before 10th September.

In general, monthly pay differs from your monthly salary as stated in your contract due to the deduction of employee’s contribution for Mandatory Provident Funds or Superannuation Fund.
Other possible explanation may be due to deduction of fringe benefits, voluntary top-up for in-patient coverage, etc. For details of such deduction, please refer to your monthly Salary Payment Advice.

You will receive a notice of participation after the MPF scheme trustee confirmed your membership. In general, you will receive the said notification after 60 days of your employment. You will also receive a PIN Notification for your access to the Invesco member hotline and online account. The above documents are sent to the address stated on your enrollment form. If you do not receive or cannot locate them, please contact the MPF service provider, Invesco, at its member hotline (852) 2842 7878.

Not later than 7 days after your last pay day or upon your completion of tax clearance procedures whichever is later.

Early release of salary is only granted for those colleagues who are leaving Hong Kong permanently and approval is granted by department/school.

The Finance Office will send your last Salary Payment Advice and the Tax Return to your residential address after your departure. Please make sure your residential address is valid in the University's Cyber Port System (“BUniPort”) before your departure in order to avoid delay in deliverance. Please note that payment of fees will be required for subsequent request for additional copy due to returned/non-delivery of normal mail.

If you wish to obtain the payroll and benefits related information, e.g. copy of Salary Payment Advice , certification of income or copy of employer’s return, etc., from the Finance Office after cessation of your employment with the university, there will be an administration fee payable of HK$ 150 ( per search per year ).

If you plan to leave Hong Kong for more than one month after completing the University’s employment, you must complete your tax clearance with Inland Revenue Department(“IRD”). The University shall notify IRD not later than one month before the expected date of your departure, the form of “A Notification by an Employer of an Employee who is about to depart from Hong Kong” (“IR56G”) will be prepared by the Finance Office and FO will inform you when the IR56G is ready for collection. You are required to present your IR56G to the IRD in person to clear your tax liabilities. A “letter of release” will be issued by the IRD after your tax is cleared. For assistance on detailed procedures, please contact our Payroll and Benefit Disbursements Section hotline at 3411-2299 or via email at fopayrollrb@hkbu.edu.hk.

Please inform our Payroll and Benefit Disbursements Section at least one month before your departure via our hotline at 3411-2299 or email at fopayrollrb@hkbu.edu.hk.

Please inform our Payroll and Benefit Disbursements Sections one month before your departure via our hotline at 3411-2299 or email at fopayrollrb@hkbu.edu.hk and complete the tax clearance procedures and obtain a “letter of release” from the IRD; and send it to our Payroll, Benefit Disbursements Section.

Yes. Please inform our Payroll and Benefit Disbursements Sections a month before your departure via our hotline at 3411-2299 or email at fopayrollrb@hkbu.edu.hk. You should be aware of the potential risks involved and the related surcharge/cost associated will be fully borne by you.

During your employment with HKBU, you may change your personal details via directly the University Cyber Port System (“BUniPort”). For leavers, please contact the Human Resources Office directly for change of address and/or other personal particulars.

In April each year, colleagues are invited by email to obtain a draft copy of the Tax Return from the University Cyber Port System (“BUniPort”) for checking. Upon the completion of the checking process, an official copy of the Tax Return will be posted to the BUniPort for your retrieval. If existing staff who wish to obtain the Tax Return from The Finance office directly instead of downloading it from BUniPort, there will be an administration fee payable of HK$50 (for current financial year) or HK$150 (for previous financial years).

The Finance Office will send your last Salary Payment Advice and the Tax Return to your residential address after your departure. Please make sure your residential address is valid in the University's Cyber Port System (“BUniPort”) before your departure in order to avoid delay in deliverance. Please note that payment of fees will be required for subsequent request for additional copy due to returned/non-delivery of normal mail.

If you wish to obtain the payroll and benefits related information, e.g. copy of Salary Payment Advice , certification of income or copy of employer’s return, etc., from the Finance Office after cessation of your employment with the university, there will be an administration fee payable of HK$ 150 ( per search per year ).

HFA is paid on a monthly basis with your monthly payroll and is on a reimbursement basis, that is, payment made upon submission of receipts. You are therefore requested to submit your housing receipts on a bi-annual basis in July and January for the past six months to the Finance Office. Failure to submit housing receipts may render suspension of HFA.

In October of each year, you are required to submit either your payment records (i.e. copies of your bank passbook or bank statement) from April to September or a completed HFA declaration form together with your latest repayment schedule to the Finance Office. In April of each year, you are required to submit a copy of the annual mortgage repayment statement to the Finance Office.

A prior approval from the Human Resources Office is required for change of mortgaged property or mortgage bank which is registered under an existing Home Financing Scheme’s application. Please contact the Human Resources Office for details.

Housing Allowance will be paid on a monthly basis to staff members through monthly payroll. Staff members should keep and present the relevant certified receipts to the Finance Office upon request.

Yes. Completed application form together with your child’s registration and school fee notice should be submitted to the Finance Office at the beginning of every school year. The application form for Education Allowance can be downloaded from here.

No. You are not required to submit the school fees payment records at the time of your application. However, you are requested to keep the school fees payment records (such as official receipts, bank statements or passbook, school certifications) for at least 12 months for audit check as the Finance Office will perform random audit on these receipts each year . If you fail to produce your receipts upon request, you might be required to refund the education allowance to the University.

Education Allowance will be payable up to the school term an eligible child reaches his/her 19 th birthday. Therefore, you can still apply for her Education Allowance in the current academic year.

Education Allowance will be made on monthly basis to staff members through monthly payroll.

You can download and complete a passage allowance application form from http://hro.hkbu.edu.hk/images/page/128/pabf2.pdf and return it to the Human Resources Office for approval. After approval is obtained from the Human Resources Office, please download and complete a passage claim form from here. You have to submit your completed passage claim form together with your approved passage allowance application form to the Finance Office for reimbursement. In order not to delay your reimbursement, please provide details of your trips and currencies being used clearly in the passage allowance application form.

No receipt for passage allowance is required at the time of claiming reimbursement but you have to keep your receipts for at least 12 months for audit purposes. In case you are being selected for the audit check, you will be required to submit all your relevant passage receipts or original receipts accounting for 85% of the claimed allowance plus a declaration on having spent the remaining 15% on "no receipts" items during the trip. If you fail to produce your receipts, you may be required to refund the passage allowance to the University.

Please refer to our monthly payroll schedule from here.
If you are a Hang Seng Bank or HSBC account holder, your salary payment will be paid on the last third day of the month. If you are the account holder of other banks, it would be the second last day of the month.

Autopay dates for employee payroll can be found in the link.
For staff who are new joiners, leavers or retirees during the month, his/her salary may be paid not later than 7 th of the following month or 7 days after the last pay day, whenever is earlier.

You can update or register your payroll account directly in the University's Cyber Port System (“BUniPort”) by selecting “My Profile” under “Profile” menu, then select “Personal Bank Account”. Please pay attention to the effective date of new bank account before you close your old bank account.

During your employment with HKBU, you may change your personal details directly via the University Cyber Port System (“BUniPort”). For leavers, please contact the Human Resources Office directly for change of address and/or other personal particulars.

On the last working day of each month, the Finance Office will send an email inviting you to retrieve your Salary Payment Advice from the University Cyber Port System (“BUniPort”). If existing staff who wish to obtain a Salary Payment Advice from the Finance Office directly instead of downloading it from BUniPort, there will be an administration fee payable of HK$50 (per advice for current year only).

The gratuity amount comprises of your respective gratuity entitlement from 8.5% to 15% on basic salary drawn over the contracted period of employment less the monthly contributions made to your retirement benefits scheme by the University.
In the event that you fail to complete the contracted period of employment, the gratuity amount will be forfeited.

You may contact the information system section of the Office of Information Technology at 3411 -7899 or via email at itoiss@hkbu.edu.hk.

You may contact our 24 hours staff enquiry hotline at 3411 2299 or by email either
fopayrollrb@hkbu.edu.hk for payroll and benefit disbursements or fomedical@hkbu.edu.hk for medical enquiry. The hotline will provide staff with recorded answers to frequently asked questions. If you want to leave a message, please leave your name, contact no. and inquiries, our staff from the Finance Office will return your call within the next two working days.

In general, on the last working day of each calendar month.

In general, the benefits and financial related information will be maintained in the University Cyber Port System (“BUniPort”) for 12 months.

In the main page of the BUniPort, you may select “My Finance” in the “Profile” manual, the information regarding your benefits and financial related information will be shown as below:

• Salary Payment Advice;
• Medical Credit Advice;
• Salary Tax Return;
• Notification Letters, e.g. General Adjustment;
• Medical Benefits Summary and/ Group Policy Number.

You will not be able to have access to the University Cyber Port System (“BUniPort”) after your last day of service with HKBU. For payment related information , you may request the Finance office to retrieve such information which is subject to its availability and a fee may be charged.